7.10 2021 the finalists are divided into teams and informed about the project process. SeaFocus will propose a team leader, who acts as a contact person for SeaFocus and as a project coordinator for the team.
The team is informed about their mentor and the Case Company providing their assignment.
No contact with the case company will be made before the kick-off meeting. During the kick-off meeting the case company representative will inform the team on how the communications will work during the project.
Before the kick-off meeting, the team should study their case company and their business logic, from internet sources such as: company pages, social media, press releases etc.
The team leader organises a meeting with the team before the kick-off meeting in order to get to know each other and learn each other’s strengths and establish channels of communication.
The team should study also the mentor’s background for the Mentor is chosen to the case based on their professional experience.
SeaFocus recommends all team members to have a Linkedin profile.
The team will work individually under the supervision of their mentor. Heli Koukkula-Teixeira, is the SeaFocus coordinator of the whole Intelligence Hunt project, for general questions, comments, or concerns about the Intelligence Hunt process please contact her.
SeaFocus will support and remain in contact with all teams throughout the project competition.
The team will choose with their mentor the channels and frequency of internal communications.
For the project communication SeaFocus uses primarily emails and for the project meetings Microsoft Teams or Zoom.
The team needs to think a name for the team. The name can be related to the case company, the case assignment or the team members, for example. The team leader informs SeaFocus about the name of the team after the kick-off meeting.
The kick-off meetings will take place online with the case companies, professional mentors and talent teams during 12.-22.10.2021.
The kick-off meeting is to introduce the case company, and to explain and discuss the case assignment in more depth.
Each team member should introduce themselves and their background.
The team has possibility to ask questions and is recommended to do so.
The dates/frequency of the later check-up meetings will be agreed with the company during the kick-off meeting.
Comprehensive report in word / pdf (the same document for midterm and final)
Pay attention to the instructions, not to exceed the number of pages and signs
Exhibits may include text, illustrations, tables, charts etc.
Presentation material ppt. The Case Company gives their official presentations templates for the teams, or if not, the teams may design their own.
Video presentation of the outcome (10 minutes)
The team prepares a presentation on a video. This could be e.g. a Teams/Zoom meeting recorded, or something else. This video will be sent in advance to SeaFocus and by SeaFocus to the jury.
The video will be used to avoid any connection problems during the events.
The Mid Term Reporting takes place on December 14th, at 3.00 pm – 6.00 pm CET, online through Zoom. This is comparable to a rehearsal for the Finals. All teams will see each other's presentations.
The standard template for midterm and finals reporting is send to the teams beforehand. (Materials to be used)
The team will get feedback from the Jury to improve the presentation for the Finals.
FINALS AND PREPARATIONS
The Finals take place January 27, 2022 on board the Finnlines Star class RoPax vessel at the Port of Helsinki, Vuosaari harbour, Finland.
The team evaluation will be based on the video presentation, presentation material (ppt) and the reporting document (word/pdf), and not on physical presence.
However, the Finals will be an unforgettable experience and a fantastic opportunity to meet your case company representatives, team members, mentors and the audience in person.
SeaFocus organises bus transport from the city center of Helsinki to Vuosaari
The travel to Helsinki and accommodation are the responsibility of the participants.
IPR OF THE RESULTS / DOCUMENTS
IPR of the outcome belongs to the case company.
In certain cases the case company requires an NDA, SeaFocus will facilitate the process.
As the nature of the project is team work and the team members have applied to the project, they understand that their contact information will be shared between the team members, mentor and the case company.
SeaFocus presents the team with each of their members on the SeaFocus website (name, university, photo and LinkedIn profile, if applicable).
If the case company requires, SeaFocus will contact the team for approval for sharing their CVs with the case company.