IH Guidelines | SeaFocus International

TWO PARTS OF THE PROJECT

At the Finals of the Project Competition in June 1-2, 2022 the Talent Teams present their understandings and views on the importance of the given case assignment to the case company, the industry and the society.
After the Finals the project continues and the Talent Teams will work on the confidential part of the project and will deepen the findings and solutions.
This part will be presented only to the Case Company Management only in the end of June 2022 with the team Mentor.

EVALUATION MATERIALS

The Case Company gives their official presentations templates for the Teams, or if not, the Teams may design their own for the presentation in the Finals.
The Case Company and SeaFocus Logo must be visible in the front page of the presentation with the text Intelligence Hunt IX Finals 1-2.6.2022
Teams sent the ppt-presentations and videos to SeaFocus, and SeaFocus forwards them to the Case Companies for their approval. After approval, SeaFocus sents the materials to the Jury Members.

Deadlines in Intelligence Hunt IX project: VIDEO + PPT
> First version of the materials by Teams to SeaFocus by 23.5. , 8.00 PM Finnish time
> Feedback from the Case Company by 25.5.
> Final version of the materials by Teams to SeaFocus 29.5., 5.00 PM Finnish time
> Approval of the Final Materials by the Case Company 30.5.

The video presentation with the ppt can be only 8 minutes long, high-quality presentation with clear outcome. This is the material which will be sent to the Jury before hands with the ppt. Absolute maximum 12 pages.
This ppt-presentation can be, but does not have to be, used in the video presentation. We recommend using only the strongest highlights of it, not to overload the audience with slides but to focus in listening to you.
Video recording can be done using Teams/Zoom for example. Align with SeaFocus office, Heli Koukkula-Teixeira, about the technology used, in advance before submission.

ROLES IN THE FINALS

The Case Company Key Contact Persons will present the Case Assignment
The Mentors will introduce themselves and their Talent Teams
The Talent Teams will present the case solution
Jury will ask questions from the Talent Teams

THE CRITERIA

Credibility of your presentation (40%)
Value of the presented idea for the company
Value of the presented idea for the industry
Value of the presented idea for the society
Eight (8) minutes video presentation material quality, technical and visual (20%)
Eight (8) minutes stage presentation at the Navigate2022 (30%)
Powerpoint presentation material quality, technical and visual (10%)

THE FINALS

The Finals and the Award Ceremony take place June 1-2, 2022 in Turku Finland in conjunction with the Navigate2022 Maritime Supply Chain Trade Exhibition.
The Finals will be livestreamed.
In order we can add you as speaker to the LinkedIn promotional livestreaming, please connect with Ulla Keino in LinkedIn, and approve her adding you as a speaker in the programme in LinkedIn.
See the event page here: > Intelligence Hunt IX Finals

FINALS 1.6.2022 at 10-17.00 Helsinki time
It is important to have the whole Team at present in the Finals.
The Team will present their findings regarding the case assignment at the Finals on stage.
Our strong recommendation is to use the Power Point only as a support material and have the Team´s oral and visual performance be the main means. Use your own personalities and attractiveness when on stage.
Dress code: Business Casual

THE AWARD CEREMONY 2.6.2022 at 10-11 Helsinki time
SeaFocus and the Jury Announcing the Winner
All Talent Teams should join the Award Ceremony to be able to give the winner speech if chosen.
The same goes with the Mentor and the Case Company representatives.
Photos of the Winner Team
SeaFocus prepares and publishes News about the Winner Team

MARKETING & PROMOTION

SeaFocus recommends all Team Members to have a LinkedIn profile and to have contact with the Mentor, with Ulla Keino and Heli Koukkula-Teixera, as we will promote Teams, Team Members and the project.
For the promotion SeaFocus needs high resolution photographs of each Team Member in order to introduce Members on the SeaFocus webpages www.seafocus.international. Photographs to be send to Heli, heli.koukkula(a)seafocus.international

SeaFocus is allowed to use the photographs in promoting the Team and Team Members´ personal profiles to the wide audience as part of the Navigate 2022 trade fair programme both in www.seafocus.international, www.navigate.fi and in every social media channel applicable as the Teams will be included in the Navigate2022 programme as speakers.

MEANS FOR COMMUNICATION

The Team will work under the supervision of their Mentor.
The Team will choose with their Mentor the channels and frequency of internal communications.
We recommend to have weekly meetings and to share the tasks between the Team Members.
We recommend to form a WhatsApp group for quick reactions and Teams or analogous to share the materials.

SeaFocus will support and remain in contact with all Teams throughout the project competition.
Heli Koukkula-Teixeira is the SeaFocus coordinator of the whole Intelligence Hunt project, for general questions, comments, or concerns about the Intelligence Hunt process.
For the project communication SeaFocus uses primarily emails and for the project meetings either Microsoft Teams or Zoom.

IPR AND CONFIDENTIALITY

IPR of the outcome belongs to the Case Company.
If the Case Company requires an NDA to be signed, SeaFocus will facilitate the process with the Team members.
Jury Members will get only the public materials and thus they do not need to sign an NDA.
After the Finals, SeaFocus Mentor will facilitate a separate final reporting between the Case Company and the Team, latest 1 month after the finals, if not otherwise agreed

GDPR

As the nature of the project is a teamwork and the Team Members have applied to the project, they understand that their contact information will be shared between the Team Members, Mentor and the Case Company.
SeaFocus introduces the Teams of each Intelligence Hunt project with each Team Member on the SeaFocus website (name, university, photo and LinkedIn profile, if applicable).
If the Case Company requires, SeaFocus will contact the Team for approval for sharing their CVs with the case company.
SeaFocus holds a Participants Register with email information of each Intelligence Hunt project competition but will use it only for promotion of the project.
If a Finalist wishes to remove his/her name and contact details from the list, he/she can do it by informing us about it, info(at)seafocus.international.

> SEAFOCUS CUSTOMER GDPR STATEMENT

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FORMING TALENT TEAMS

The Finalists are divided into Teams by SeaFocus and informed about the project process.
The Team is informed about their mentor and the Case Company.
Team should study their Case Company and their business logic, from internet sources such as: company pages, social media, press releases etc.
The Team should also study their Mentor’s background for the Mentor is chosen to the case based on their professional experience.
SeaFocus will inform the Team about the case heading and also provide the case assignment when received from the Case Company.
No contact with the Case Company will be made before the kick-off meeting.

The Team organises a meeting with the Team Members before the kick-off meeting in order to get to know each other and learn each other’s strengths and establish channels of communication.
Teams need to choose a Team Leader/Coordinator, who will act as a contact person for SeaFocus and as a Project Coordinator for the Team.
The Leader/Coordinator can be changed during the project by the Team but this must be informed to SeaFocus and the Mentor in written.
The Teams need think a name for the Team. The name can, for example, be related to the Case Company, the case assignment or the team members.

> MENTORS

KICK-OFF MEETING

The kick-off meetings will take place online with the Case Companies, professional Mentors and talent Teams as the project starts.
Intelligence Hunt 9: Kick-off meetings are to be held 7.-13.4.2022
The kick-off meeting is to introduce the Case Company, and to explain and discuss the case assignment in more depth to the Team.
Each Team Member introduces themselves and tells a bit about their background.
The Team has possibility to ask questions regarding the case assignment and the process of the project work and is recommended to do so.
At the kick-off meeting the Case Company representative will inform the Team on how the communications will work during the project.
The dates/frequency of the later check-up meetings will be agreed at the kick-off.

Intelligence Hunt Project Guidelines

TWO PARTS OF THE PROJECT

EVALUATION MATERIALS

ROLES IN THE FINALS

THE CRITERIA

THE FINALS

MARKETING & PROMOTION

MEANS FOR COMMUNICATION

IPR AND CONFIDENTIALITY

GDPR

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FORMING TALENT TEAMS

KICK-OFF MEETING

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